Privacy Policy

Last Updated: January 24, 2026

1. Introduction

Agensi Pekerjaan Talent Focus Sdn. Bhd. (“we”, “our”, or “us”) operates the AI HR WhatsApp Helper Chrome extension (the “Extension”). This Privacy Policy explains how we collect, use, and protect your information when you use our Extension.

2. Information We Collect

The Extension collects and stores the following information locally on your device:

• API Configuration: WordPress API URL and API key for accessing your template library
• OpenAI API Key: Your OpenAI API key for AI-powered features
• Recruiter Name: Your name for personalized message templates
• Templates: Custom message templates you create
• WhatsApp Conversations: Conversation text you paste for AI analysis (temporarily processed, not stored)

3. How We Use Your Information

We use the collected information solely for the following purposes:

• To provide AI-powered conversation analysis and reply suggestions
• To store and manage your message templates
• To personalize messages with your name
• To enable quick WhatsApp messaging functionality

4. Data Storage and Security

• Local Storage: All your data is stored locally in your Chrome browser using Chrome’s storage API. We do not have access to this data.
• Third-Party APIs: When you use AI features, conversation data is sent to OpenAI’s API for processing. This data is not stored by us.
• WordPress API: If configured, template data is synced with your WordPress site using your provided API credentials.

5. Third-Party Services

The Extension integrates with the following third-party services:

• OpenAI API: For AI-powered conversation analysis. Please review OpenAI’s Privacy Policy.
• WhatsApp Web: To enable messaging functionality. Please review WhatsApp’s Privacy Policy.
• Your WordPress Site: If you configure API access, data is synced according to your WordPress site’s privacy policy.

6. Data Sharing

We do not sell, trade, or share your personal information with third parties except:

• With OpenAI when you use AI features (as described above)
• With your configured WordPress site for template synchronization
• When required by law or to protect our legal rights

7. User Rights

You have the right to:

• Access all data stored by the Extension through Chrome’s developer tools
• Delete all stored data by uninstalling the Extension or clearing Chrome’s extension storage
• Disable specific features (AI analysis, template sync) at any time
• Export your templates and configuration

8. Permissions Explained

The Extension requires the following permissions:

• storage: To save your settings, API keys, and templates locally
• declarativeNetRequest: To enable CORS for API communications
• clipboardRead/clipboardWrite: To copy suggested messages to clipboard
• Host permissions (WhatsApp, OpenAI, your WordPress site): To communicate with these services

9. Children’s Privacy

The Extension is not intended for use by individuals under the age of 18. We do not knowingly collect information from children.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by updating the “Last Updated” date at the top of this policy.

11. Contact Us

12. Consent

By using the AI HR WhatsApp Helper Extension, you consent to this Privacy Policy and agree to its terms.